The Atacama Large Millimeter Array –
The ALMA Project requires a
The Atacama
Large Millimeter Array (ALMA) is an international astronomy facility.
For further
information on the ALMA Project, please visit the following web pages:
PURPOSE
AND SCOPE OF THE POSITION
Please summarize the thrust of this position, outlining the main areas of work.
You may want to say a few words about working context, i.e. the core
responsibilities of the particular working unit. Please specify to what position
this person will be reporting.
The successful candidate will be part of the Director Office.
The PA to the Director is responsible for organizing and running the office of
the ALMA Director, in an Administrative and Secretarial capacity. Main task
include: assistance to the ALMA Director and his team, in executive and
secretarial matters, such as drafting, typing and distributing reports,
confidential documents and general correspondence: using office automation tools
and technology. Also in charge of coordinating and arranging travel and work
schedule, conferences and meeting for the Director’s Office with special
attention to the ALMA Board Meeting and their logistics, locally and
internationally, as well as the other Board Committees where the Director
participates.
Also responsible for maintaining calendars producing meetings agendas and
minutes, receiving visitors’ logistics; planning and maintaining a detailed
filing and document management system; preparing and monitoring purchase
requests and overall budgeraty activity related to the Director’s office.
Important point of contact and liaison, between the ALMA Director and
local/international ALMA partner organizations, media, authorities and general
public interested in ALMA.
DUTIES
AND RESPONSIBILITIES
Please elaborate on the specific duties and responsibilities that correspond
to each of the broader areas of work you have identified in PURPOSE AND SCOPE.
Also responsible for maintaining calendars producing meetings agendas and
minutes, receiving visitors’ logistics; planning and maintaining a detailed
filing and document management system; preparing and monitoring purchase
requests and overall budgeraty activity related to the Director’s office.
Important point of contact and liaison, between the ALMA Director and
local/international ALMA partner organizations, media, authorities and general
public interested in ALMA.
PROFESSIONAL REQUIREMENT / QUALIFICATIONS
Fully Bilingual Executive Assistant with more than 5 years of experience at a
high level of responsibility position.
Experience at an international organization is a plus.
DUTY STATION:
Santiago of Chile, eventual travel to the ALMA site near San Pedro de Atacama
How to Apply:
To be considered for this round of hiring, candidates are invited to submit to
pa@nrao.cl
(1) Resume in English;
(2) Names and contact information of 3 professional references that are familiar
with your work, and
(3) Net monthly salary expectations.
(4) Mention the position in the e-mail subject.
(5)
Reception of the Applications May 6th of 2007
Only applications written in English will be considered.
Starting Date:
As soon as
possible