Associated Universities, Inc. - AUI
National Radio Astronomy Observatory - NRAO
NRAO
Payroll and Travel Policy Assistant
Position Profile:
Responsible
for a variety of service functions in the areas of Payroll, Data Processing,
General Accounting and Travel Policy processing. With latitude for the exercise
of initiative and judgment, may be responsible for the preparation of reports
and correspondence requiring contacts within the Observatory and with outside
organizations. In addition, may be responsible for the effective operation of
office procedures in an assigned area. As required, may direct the work of
other support personnel. The position reports to the NRAO Chile Fiscal Officer.
Main
tasks and major responsibilities:
- Processes
monthly payroll information and is responsible of the communications with
the external payroll services company.
- Reviews Time
Cards for Exempt and Non-exempt employees.
- Prepares accrued
vacations report and conciliates this account.
- Prepares
report on days paid for lunch and transportation allowances.
- Processes and
reviews payment of Travel Expense Vouchers
- Maintains the
file with outstanding travel advances provided.
- Reviews and
processes payment for non-match invoices and requests authorization of all
invoices and accounts payable.
- Reviews pay
stubs for consistency and correctness.
- Reviews the
fund request from the external payroll services company and charges the salaries per business unit and subsidiary.
- Conciliates
the accounts related to the payroll.
- Maintains
archive with the forms of the paid taxes and benefits, pay stubs and other
information of the employee file.
- Files
invoices and other documents of the monthly accounting process.
- Prepares the
list of VAT affected invoices.
Requirements for the Position:
- A
professional with knowledge in administration and related areas. Previous
experience in human resources and/or payroll on similar positions will be
a plus greatly considered. Experience with international organizations is
a plus. A technical or university degree in any area with administration
curricula will be appreciated.
- Command of
written and spoken Spanish is required.
- Experienced
used of Microsoft Office tools (Word and Excel) are required and knowledge
of JDEdwards will be considered positively.
Duty Station: The
NRAO Santiago Office. Frequent travel to the OSF and visits to the AOS and/or
international travel may be required as needed.
Starting Date: As
soon as possible.
How to Apply?
To be considered for this round of hiring, candidates are invited to submit to
the e-mail hr@nrao.cl
the following information:
(1) Resume in English
(2) Names and contact information of 3 professional references that have
supervised your work
(3) Net monthly salary expectations.
(4) Mention the position in the e-mail subject.
Electronic PDF format is must.
The National Radio Astronomy Observatory is a facility of the National Science Foundation operated under cooperative agreement by Associated Universities, Inc.
